What to provide
Last week's actions, current KPI snapshot, unresolved blockers, and the attendee list.
Starting prompt
Using only the notes below, draft a 30-minute operations agenda. Separate decisions, updates, and blockers. For each decision list owner, evidence needed, and minutes allotted. Flag missing facts instead of inventing them.
Trial case
Try it with one overdue action, a declining KPI, and a routine update. The agenda should put the KPI decision first, assign the overdue action to a named role, and move the routine update out of meeting time.
Review gate
The meeting owner checks every KPI against its source and removes items that can be handled asynchronously. Assign actual people only after they accept the work.
How to score the result
Minutes spent on status updates and the share of action items closed before the next meeting.
Use the current approved source and keep it available to the reviewer. Check a small set of finished outputs against the previous process before adopting this workflow.
Related workflows
Explore ChatGPT Workflows for Small Business or the AI business strategy guide.